ADMINISTRATIVE ASSISTANT
Position: Administrative Assistant/Coordinator
Organization: Anarres Natural Health Apothecary
Location: 1067 Bloor St W near Dufferin Station, possibility of some remote work, Toronto
Part time: 7.5 hours per week on average
Reports to: Owner, Tracey TieF and works with Retail and Production Coordinators
Start Date: As soon as possible
Wage: $20 an hour plus benefits (certificate training, 20-50% off purchases)
Diversity: We are queer and allies, Jewish, witchy, Anishinaabe, Afro Caribbean, Philippine and really into social justice. We are looking for a Kindred Spirit who loves numbers and organizing.
Position Summary:
This position is ideal for a dedicated learner with expertise in the use of spreadsheets and Quickbooks who has a love and respect for evidence based natural health and bodycare, and who wishes to grow professionally at a diverse zero-waste driven sex-positive crafty witchy maker shop. Reporting to the owner and working with the Retail and Production Coordinators, you will be responsible for reconciliation of financials and tax preparation, payroll management (av. 3 employees), entry of invoices for inventory and pricing, and updating pricing on website. And filing.
Job Accountabilities:
Manage payroll including but not limited to: updating employee payroll records, entering timesheet hours/overtime/vacation/etc., maintaining accurate employee payroll records, issuing pay cheques, generating T4s and ROEs
Calculate, submit and pay government remittances and other similar tasks – e.g. WSIB, GST/HST
Occasionally perform accounts payable duties such as: paying invoices, coordinating orders and maintaining supplier accounts
Reconcile and manage bank, credit card, and other accounts using Quickbooks
Gather financial materials and information, working closely with the owner in preparing tax returns and GST/HST returns
Promote newsletter membership, workshops, work exchange and apprenticeships by creating event listings and social media
Job Qualifications:
Quick to learn new computer and web based tasks using mac computers provided
Excellent knowledge of QuickBooks with the commitment and desire to become an expert
Excellent knowledge of spreadsheet and word processing. We use Google Docs.
Patience with people and processes and ability to overcome obstacles with positivity
Exceptional organizational skills. Ability to organize filing online and in office space.
Strong written and verbal communication (in English) and interpersonal skills, working with the team as well as with external parties
Ability to lead, instruct and guide owner and coordinators in accomplishing assigned admin tasks (orders, pricing, taxes)
Minimum 2 COVID vaccinations, and ability to wear an N95 mask provided, per our consensus policy
Job Goals:
Reconcile several years in Quickbooks, submitting tax ready 2021 as a priority.
Perform payroll tasks on time in a 2 week cycle, and complete T4s and ROEs as needed
Catch up on all remitances including WSIB and GST/HST
Complete, with assistance, entry of invoices into inventory for pricing in store and on website
Coordinate progress on new website development by communicating with developer and uploading content
Overall Employee Responsibilities:
* Represent the values and ethics of sustainability, zero waste, sex and LGBTQA+++ including trans positivity, anti-racism, decolonization and compassionate activism.
* Manage COVID-19 precautions: wear a mask over mouth and nose while on duty and keep 2-metre physical distance, ensuring others do the same.
* Ask for assistance from team members as needed and debriefs incidents with owner/teacher.
* Answer phone and email knowledgeablty and engagingly with a problem solving mindset.
Work Hours & Benefits
* Position begins ASAP on site regardless of any pandemic closure.
•Work Days are noon to 8 pm (7.5 hours) at Anarres Apothecary, 1076 Bloor Street West storefront
•7.5 hours per week, schedule to be negotiated, to start with increasing hours as business recovers from the pandemic and depending on your skill development.
•ALL workshops and events offered FREE of charge (but unpaid unless required) including Aromatherapy certification.
•Flexible time off policy.
•20% off all goods in Anarres Apothecary and The Hermit's Lamp before or after a shift. 50% off all essential oils.
•Self-directed 15 minutes paid break every 2 hours and 30 minutes unpaid lunch at @4 hours.
•Pay is $20/hr to start, min $21 an hour after 3 months and increases in $1 increments an hour annually as skills develop.
•The goal of the position is to develop the skills and abilities to be Administrative Coordinator of Anarres Apothecary.
•You will work on a regular basis with the owner and teacher, a Certified Natural Health Practitioner, Tracey TieF, the Retail Coordinator and the Production Coordinator, and various students, work exchangers and Apprentices.
Assets:
Experience successfully applying for and managing grants
Conversational Portuguese and/or Spanish
Experience in retail bookkeeping
Experience in customer service, social media marketing and retail sales
PLEASE READ CAREFULLY: How to Apply
If you think you would enjoy working at a diverse zero-waste driven sex-positive crafty witchy maker shop and want to learn with us, please send a cover letter responding explicitly to this job posting, and a resume, BY EMAIL to AnarresHealth@gmail.com WITH THE SUBJECT LINE "ATTN:Tracey Administrative Coordinator”. If you don't follow these instructions, you are not a fit, alas.
Flexible deadline is May 19, but we will consider you for an interview immediately when you send your application. Let's defy Mercury Retrograde together!
We sincerely thank all applicants; however only those selected for an interview will be contacted. Please no inquiries but feel free to learn about us on our website and through our social media. If we think you might be a fit, you'll be invited to a mutual interview and tour.
Please indicate you saw this posting on AnarresHealth.ca.